How to reduce communication errors

Perfect communication includes the communicative abilities of the speaker and the receiving abilities of the viewers. Often, we think more about receiving our message across that we do not dwell on what we can do to lessen the chances of communication errors. Since we can only manage our communicative skills, we should sharpen these abilities to enhance the opportunity that the listeners comprehend our message exactly.

1. Tell your listener to say again the message, particularly in telephone conversations. In telephone conversation missing signs for instance gesticulation and body movements enhance the probability of a misunderstanding.

2. Test out the perceptive of the listener. Try to stop at usual intervals in the communication and inquire if the message is useful or if they possess any further queries.

3. Sum up the most important points. While providing directions or giving a clarification, you can enhance the listener's perceptive by reiterating your main points.

4. Converse in language tailored to your spectators. You should use comprehensible language while clearing up the technical words to lay spectators.

5. Keep an eye contact with the listener. This is particularly prominent if you are conversing with somebody who lacks hearing ability. If a mediator is there, you must concentrate on the person with the disability straightforwardly.

6. Decide if somebody can talk freely on the phone. If talking about an individual issue and the listener says to you they have no queries ask him if he is unaccompanied. He may possibly wish to carry on the talk if he has seclusion.

7. Make use of perceptive language. If talking to somebody with an accent or a different form, you can accidentally offend them by inquiring them regarding their cultural background. Follow pertinent communication to acquire your message across efficiently.

8. Select the communication style which is most suitable to the situation. If you are not certain, ask some question to yourself how you want to get the communication if you were in the shoes of other person.

9. Written communication whether it is an e-mail, report, letter, presentation requires proper structure. It is very important that you use up time while preparing a written communication to think about how best to structure it. If you can not form your communication, possibilities are that it will not flow or understand as well as it could.

10. Utilize the time to plan and compose your written communications. Think the finest order of your message and the language that would work greatly.